It’s less about bringing the right people in than having a successful hiring process. For small and medium-sized businesses with Odoo installed, the Odoo HR module offers an effective set of tools to accelerate, enhance, and automate hiring.

Whether you’re a company owner, department head, or HR manager, this tutorial will guide you through recruitment processing in the Odoo HR module—from job posting to hiring—without all the typical mess.

Why Use Odoo HR Module for Recruitment?

The Odoo HR module is a suite of interconnected apps to assist you in managing your employees. Its most important part is the Recruitment app, which assists you in:

  • Post job vacancies online
  • Process applicants through customized stages
  • Collaborate internally
  • Schedule interviews
  • Automated follow-up
  • Transition new staff into the Employee system

Rather than juggling spreadsheets, emails, and third-party programs, you can process your whole recruitment process in Odoo, all in one place.

Step 1: Recruiting Processing Configuration in Odoo

To start, activate the Recruitment module via your Odoo Apps dashboard. Once activated, proceed to configure job posts and structure your hiring process.

Create Job Positions

Go to Recruitment > Job Positions and click Create to create a new position.

You’ll specify:

  • Job title (e.g., “Sales Executive”)
  • Department
  • Number of expected hires
  • Description and responsibilities

You can also turn on automatic notifications to inform team members when new candidates show up.

Customise the Recruitment Pipeline

Each job position has its graphical pipeline (like a Kanban board). The default stages might be:

  • Initial Qualification
  • Interview 1
  • Interview 2
  • Offer
  • Hired

You can personalise these steps by adding, removing, or renaming them. For instance, add a “Technical Test” or “HR Screening” as required.

This flexibility guarantees your hiring process runs in tandem with your company’s workflow—not the other way around.

Step 2: Posting Jobs and Getting Applications

Publish to Your Website

You can advertise your job openings on your career page in one click if you have Odoo’s Website module.

Candidates can:

  • Apply online
  • Forward their resume and cover letter
  • Deposit the application directly into your Odoo system

It sends the applicants straight into your recruitment pipeline straight away.

Integrate with External Job Boards

Although Odoo is not pre-linked with boards like LinkedIn or Indeed, you can:

  • Make use of third-party plugins
  • Have an external job data sent by an Odoo developer
  • Tag each applicant as arriving from a specific source

It aggregates your recruitment processing from various sources.

Step 3: Managing and Tracking Applicants

When the applications begin rolling in, Odoo keeps you on your toes.

Applicant Profiles

Every applicant looks like a card in your hiring pipeline. Clicking on their card shows:

  • Tags such as “Senior,” “Remote,” or “Python”
  • Resume, cover letter, and attachments
  • Source (e.g., Website, Referral)
  • Internal notes and chatter history

You can even log calls, upload interview notes, or send their profile for review to others.

Automate Candidate Communication

Odoo makes it possible to design and utilise email templates for automating:

  • Confirming applications
  • Scheduling interviews
  • Rejecting candidates graciously
  • Extending job offers

That is instant responses without tedious typing.

Step 4: Interview Management and Evaluation

Schedule Interviews In Odoo

Interviewers can be assigned, suggested time slots, and activities scheduled on connected calendars. It streamlines coordination and prevents double booking.

Use Assessment Forms

Standardise interview marking using editable assessment forms. Candidates can be marked against:

  • Technical capability
  • Verbal proficiency
  • Culture fit
  • Overall impression

Having standard feedback within the team makes the selection an easy one.

Step 5: Collaborative Work Within Organisation During Recruitment

Recruitment processing within Odoo is one of its strongest points in how it works to collaborate.

Use the Chatter

The chatter is an integrated messaging feature on each candidate’s profile. Use it to:

  • Leave feedback
  • Ask questions
  • Loop in other team members
  • Record decisions or red flags

This pre-empts discussion arriving through email and is completely logged for future use.

Compare and Filter Candidates

Analyse, filter, or sort applicants by skillset, rating, or stage. It is useful when dealing with more than one open position.

Step 6: Recruitment and Onboarding with Odoo HR Module

After you have selected your top candidate, you do not have to re-enter their details.

Convert to Employee with One Click

From the applicant card, click “Create Employee.” The information is copied to the Employees Module where you can:

  • Assign contracts
  • Set start dates
  • Group them into teams and departments

Automate Onboarding Steps

Connect to the Odoo Projects, Documents, or Notes apps to automate:

  • Creating onboarding steps
  • Sharing policies and handbooks
  • Request IT Setup

All from one place—time and miscommunication eliminated.

Step 7: Analyse Your Recruitment Performance

Odoo has report tools integrated so that you can improve your recruitment processing with time.

What You Can Track

  • Time-to-hire per job
  • Drop-off phases between applicants
  • Job board vs. referral performance
  • Interview-to-offer ratios

You can even create bespoke dashboards with Odoo’s reporting tools or stream into business intelligence suites for richer insights.

Make Recruitment Processing Smarter, Not Harder

It doesn’t need to be difficult. With the Odoo HR module, you can:

  • Simplify hiring from posting through to offer
  • Collaborate with your team in harmony
  • Keep candidates informed and engaged
  • Hire smarter with insights

Whether you’re hiring one position or expanding several teams, Odoo enables you to expand your process with confidence.

So, if you’re already up and running on Odoo and haven’t yet activated the Recruitment app, now’s the moment to give it a try. The more you use it, the more you’ll save – not only time but also in finding the right people to take your business forward.

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